Use no punctuation and use two-letter state abbreviations.The address block should be centered on the envelope.Do not hand-write addresses on envelopes or labels.The address must be typed or printed, all in capitals, with no punctuation.The address lines must be parallel with the bottom of the envelope.Address characters should not touch each other.Use dark type on light background for best OCR readability.See for guidance on preparing an envelope and address label.ĮNVELOPE AND ADDRESS LABEL PREPARATION GUIDE Large envelopes (9 ½" x 12), and larger (flats), to mail more than eight sheets of correspondence or correspondence that transmits numerous attachments or enclosures. Letter-size (#10) envelopes (6 1/8 x 11 ½), to hold up to eight pages of folded correspondence, or What are the procedures for using envelopes? To ensure efficient handling for FHWA correspondence, use either: For mail going to towns or villages without a street address, rural route, or box number, the next to bottom line of the address is left blank.If it is not practical to enter such an item on the same line, it may appear in the line above the address, but never to the left or below: If designations for apartment, room, suite, or other unit are used, they should appear after the street address and on the same line.If used, the route number must precede the box number:.If a box number and a post office station name or number are used, the box number must appear first: The attention line, if necessary, is typed as the first line on the envelope. Include a complete return address, including the office symbol. This format and address/ZIP Code agreement is essential for an optical reader to read and access the ZIP Code database so the barcode printer can apply the proper barcode. Use ZIP + 4 Code whenever possible for the delivery address: Dual addresses, supplied by mailers, are those which include both a street address and a post office box to be used on the lines immediately above the last line (city, State, and ZIP Code). The complete address should be in all capital letters followed by the ZIP Code.ĭo not use dual addresses, if possible. Leave two blank spaces between the State code and the ZIP Code. Use the United States Postal Service (USPS) two letter State code on envelopes and mailing labels. What are the procedures for addressing envelopes and mailing labels? Below are the procedures for addressing envelopes and mailing labels. Where can I obtain guidance on mailing policy and standards? For guidance on mailing policy and standards, refer to, dated
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |